GDPR proposes 3 additional archiving principles:
DAS team has implemented and continues to make permanent changes to how it operates – not only to comply with national archival laws or European data protection regulations, but to be a successful model and an example of good practice in the archiving sector in Romania.
Thus, document flows and interaction with DAS Customers have undergone a process of streamlining, protecting and securing.
Specifically, here’s how we are organized:
We advise on sorting documents that are not essential for storage – so as to minimize as much as possible the storage of personal data.
The client decides what documents are to be achieved, according to legal norms and legitim needs.
Considering that – legally the Customer is the Archive Holder and decides on the documents for storage, DAS has committed to advising Clients on the selection of documents that will need to be archived in order to avoid as much as possible the retention of documents which contain personal data and are not necessarily required for archiving.
In the context of providing DAS archiving consultancy services – DAS specialists are actively involved in setting up and sorting documents to be sent for archiving.
DAS Specialists advise the Customer for sorting and justification – if applicable – of keeping the documents beyond the legal deadline – Legitimate Internal Justifications of the Customer
Document storage period is seen as an important factor in ensuring the compliance of GDPR and the respect of individuals’ privacy rights to the confidentiality of private information.
ARHIVO application has integrated a Warning System for Clients regarding the expiration date of legal document. Additionally, DAS specialists advise clients to be responsibility for justifying legal or legitimate retention period of documents. The client, who is the legal owner of the archive, must be able to demonstrate the need to store the documents concerned in legal or legitimate terms (in this case, the company’s internal need for archiving and archiving of those documents must be clearly explained)
The “privacy by default” principle has been implemented by DAS specialists through organizational measures designed to improve and ensure archival activity:
Digital Archiving Solutions is a document manager for liquidated businesses and provides issuance of income certificates based on requests from former employees of those companies. List of liquidated companies for which we can issue income certificates:
To request an income certificate please e-mail us the following information to firstname.lastname@example.org :
If you wish to send your request by post, fill in the required information above on an A4-size sheet, written or typed, add the copies of the documents and mail them to: Bucuresti-Pitesti Highway, Km 13.5, A1 Business Park, Aleea Martina, Hall M2, Dragomiresti Deal, County ILFOV, 077096 For the attention of: Department of ARCHIVES – Issue of Certificates For further details, please contact us by phone: 0722539248 – Nicoleta Ghebaru